PRIVACY POLICY

West Mountain Camp | www.westmountaincamp.org Effective Date: April 27, 2026


West Mountain Camp ("we," "us," or "our") is committed to protecting the privacy of campers, families, staff, volunteers, and supporters. This Privacy Policy describes how we collect, use, share, and protect your personal information when you visit our website, register for programs, communicate with us, or otherwise interact with our organization.


1. INFORMATION WE COLLECT

We collect personal information to operate our camp programs, process registrations, communicate with families, and fulfill our ministry mission. The types of information we may collect include:

  • Contact Information: Name, mailing address, email address, and phone number.
  • Registration Data: Camper name, age, date of birth, grade, emergency contacts, and health/medical information necessary for safe participation.
  • Payment Information: Billing details processed securely through third-party payment processors.
  • Communications: Messages you send us via email, contact forms, or SMS/text messaging.
  • Website Data: IP address, browser type, pages visited, and other analytics data collected via cookies and similar technologies.
  • Donation Records: Giving history and related financial information for donors and supporters.


2. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

  • Processing camp registrations and managing program enrollment
  • Communicating with campers, parents, and guardians about schedules, policies, and updates
  • Sending transactional messages such as registration confirmations, payment receipts, and health-related communications
  • Sending informational and promotional communications about upcoming camps, events, and giving opportunities (with opt-in consent)
  • Processing donations and issuing tax receipts
  • Ensuring the health, safety, and well-being of all participants
  • Complying with legal obligations
  • Improving our website and operations


3. SMS / TEXT MESSAGING POLICY

West Mountain Camp may send SMS/text messages to individuals who have provided explicit written consent to receive such communications. Message types may include:

  • Registration confirmations and reminders
  • Important camp updates or schedule changes
  • Emergency or safety notifications
  • Event announcements and fundraising information (marketing messages)

Consent: By providing your mobile number and checking the consent box at sign-up, you agree to receive text messages from West Mountain Camp. Consent is not a condition of registration or purchase.

Message Frequency: Message frequency varies. You may receive up to 4–8 messages per month during active camp seasons.

Message & Data Rates: Standard message and data rates may apply depending on your mobile carrier plan.

Opt-Out: You may opt out at any time by replying STOP to any text message. After opting out, you will receive one confirmation message and no further texts.

Help: Reply HELP for assistance or contact us at the information listed in Section 10.

No Sharing: We do not sell, rent, or share your mobile phone number or SMS consent data with third parties for their marketing purposes.


4. HOW WE SHARE YOUR INFORMATION

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

  • Service Providers: Trusted third-party vendors who assist with registration platforms, payment processing, email communications, and website hosting, bound by confidentiality agreements.
  • Legal Requirements: When required by law, court order, or to protect the safety of campers and staff.
  • Ministry Partners: With affiliated churches or organizations only when you have provided explicit consent.
  • Business Transfers: In the event of a merger or transfer of organizational assets, subject to applicable privacy protections.

We require all third parties to maintain appropriate security and use your data only for the purposes we specify.


5. COOKIES & WEBSITE TRACKING

Our website uses cookies and similar tracking technologies to improve user experience and analyze site traffic. You may control cookie settings through your browser preferences. Disabling cookies may affect certain website functionality. We may use third-party analytics tools (such as Google Analytics) that collect anonymized usage data to help us understand how visitors interact with our site.


6. DATA RETENTION

We retain personal information for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce agreements. Health and medical records related to camp participation are retained per applicable regulations. You may request deletion of your data subject to legal and safety requirements.


7. CHILDREN'S PRIVACY

West Mountain Camp serves minors, and we take children's privacy seriously. We collect information about minors only from their parents or legal guardians, and only as necessary for safe program participation. We do not knowingly collect personal information directly from children under 13 without verifiable parental consent, consistent with the Children's Online Privacy Protection Act (COPPA).


8. YOUR RIGHTS & CHOICES

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data, subject to legal and operational requirements
  • Opt out of marketing communications at any time by clicking "unsubscribe" in emails or replying STOP to text messages
  • Request a copy of your data in a portable format

To exercise any of these rights, contact us using the information in Section 10 below.


9. DATA SECURITY

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is 100% secure. We encourage you to contact us promptly if you believe your information has been compromised.


10. CONTACT US

If you have questions, requests, or concerns about this Privacy Policy or our data practices, please contact us:

West Mountain Camp Website: www.westmountaincamp.org Email: info@westmountaincamp.org

For SMS opt-out or help: Reply STOP or HELP to any text message, or email us directly.


11. UPDATES TO THIS POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will revise the "Effective Date" at the top of this page. We encourage you to review this policy periodically. Continued use of our website or services after changes are posted constitutes your acceptance of the updated policy.


© 2026 West Mountain Camp. All rights reserved.